14 Best Document Management Software of 2020

Document Management Software

The days of manually searching for documents in dark filing cabinets are over. And which company doesn’t want green?

All this is now possible thanks to the various document management systems now available on the market.

Document management software is a secure, flexible, and optimal way to organize, share, and store all of your company’s documents. Document management software can even help you to easily scan existing documents.

OTHER BENEFITS OF THE DOCUMENT MANAGEMENT SYSTEM

  • Optimizes communication and increases efficiency
  • Improves functionality
  • The DMS can be integrated with various other tools.
  • It also provides advanced security features such as audit trails, advanced authorization, and business authentication capabilities.
  • Storage of files

Here is a list of the best document management software we have created for you.

1. MICROSOFT ONEDRIVE FOR BUSINESSES:

This software is designed for companies that can share, access, and collaborate files from any location.  Save them and get access to them anywhere. With this software, you can stay productive and in touch, even when you’re far away.

EXACT SPECIFICATIONS

  • Experience gained with stocks. You can easily add shared team files to SharePoint on OneDrive.
  • Allows you to download files up to 100 GB.
  • The integration makes it possible to create shared links and grant access after the expiration date.
  • You can apply sensitive labels, synchronize reports, and even manage the migration.
  • Processing in offline mode.
  • Create, edit, view, and share files on the go with the OneDrive mobile application.
  • You can easily enter whiteboards, scan work orders, and business cards.
  • Easy backup and storage of files.
  • Personal safe.

PRIZE

Starts at 330 rupees/user/month (annual commitment).

2. BUSINESS MAILBOX

This is an intelligent workplace in the world that helps you and your team stay organized, focused, and synchronized.

With more than 500,000 orders in use, dropbox is more than just a secure storage space for your documents and files: it’s a tool that helps you streamline your workflow and increase your productivity.

EXACT SPECIFICATIONS

  • Provides cloud storage for backing up your files.
  • Easy and convenient exchange of large files with Dropbox Transfer.
  • It’s easy to collaborate, edit, and share content with your team.
  • Easy file recovery and disaster recovery with protection against unwanted changes, deletions, and hackers.
  • Easy integration with tools such as Slack, Zoom, and others.
  • Receive notifications of any update or change.
  • Access files from your computer, phone, or tablet.
  • Provides custom lists of files and folders so you spend less time searching.

PRIZE

4 different plans – Professional (starting at $16.58), Standard ($12.50), Advanced (starting at $20), and Enterprising (visit website).

3 – M-ACTS

Say goodbye to the contained chaos with this intelligent information management software. The software uses artificial intelligence technology to automate the entire organizational process.

It is excellent software for large teams that need to access documents at different times. Go beyond traditional document management with other M-Files features

EXACT SPECIFICATIONS

  • It is metadata-based, repository neutral, and intellectual. This means that you can find the data based on what they are, not where they are stored.
  • M-Files can be installed in the cloud, on-premise, or as a hybrid solution.
  • Uses AI for automation, simplification, and support.
  • With M-files version control you can always work with the latest version of the document.
  • Supports all types of documents, including e-mail.
  • This gives you access to your documents anytime, anywhere.

PRIZE

Try the 30-day free trial. If you have any questions about prices, please contact their sales department.

4 – SHARE CAPITAL OF MICROSOFT

Share and manage content, knowledge, and applications and seamlessly collaborate within your organization.

The web platform can be used as a secure and reliable place to store, organize, share, and access information from anywhere in the world – it’s like a shared file repository.

EXACT SPECIFICATIONS

  • Let us work easily and safely with your team members and other stakeholders.
  • You can easily connect to your team and organization via a smart, mobile intranet.
  • Powerful search option.
  • Available from Android and iOS phones.
  • Offer SharePoint training.
  • Offers a hybrid cloud solution.
  • Get advice and guidance from other Microsoft users and experts through Microsoft SharePoint’s technical community.

PRIZE

2 different plans – plan 1 (from Rs.330) and plan 2 (from Rs.660).

5 – TAILPLANE

It is one of the best platforms for file sharing and collaboration. If you work in an organization that needs to send large security files, this is the platform you need to consider. It just takes file sharing to a new level.

EXACT SPECIFICATIONS

  • High-resolution previews.
  • Real-time calls.
  • A simple exchange is all you have to do, just drag and drop.
  • Easy follow-up of uploaded and delivered documents.
  • You can protect your files with a password and even set an expiration link.

PRIZE

4 different plans – Free, Professional (starting at $12), Team (starting at $24), and Corporate (starting at $36).

6 – ABBYY FineReader PDF

This is a more reasonable solution for PDF files. Maximize efficiency with ABBYY FineReader AI OCR technology that makes it easy to convert, edit, protect, share, and collaborate with PDF files and scan results.

EXACT SPECIFICATIONS

  • Let’s create completed PDF forms.
  • Compare documents of different formats.
  • Protects and draws PDF files.
  • Automates the scanning and conversion process.
  • Allows you to split large PDF files into smaller files.

PRIZE

You must contact the sales department to draw up a business plan. However, there are 3 different regimes for individuals: Standard (as of $199), Corporate (as of $299), and Pro (as of $119.99).

7 – File holders

This is one of the electronic file management programs. It is feature-rich, enterprise-class, and very affordable. You can easily scan, capture, index, save, search, view, and approve.

In short: FileHold increases safety, improves regulatory compliance, optimizes performance, and saves paper.

EXACT SPECIFICATIONS

  • The software can be accessed on your server or in the cloud.
  • Works on desktops, browsers, and mobile devices.
  • Collaboration with electronic document management.
  • Offers unlimited technical support.
  • The knowledge base, the support portal, and the online video are always available.
  • FileHold Courier provides secure access to FileHold documents to anyone with an email address.
  • You can create ready-to-use workflow templates with document review and approval activities.
  • Automatic management of archiving and deletion of documents.

PRIZE

  • You must contact their sales department to determine the price.

8 – RUB.

Experience a new generation of document management with this powerful document management software.

Rubex by eFileCabinet is a cost-effective, cloud-based online document management program that saves time, increases efficiency, and is ideal for any business. If you have this software, there is only one place where your document can be located.

EXACT SPECIFICATIONS

  • Save the portal and the shared templates.
  • Automate repetitive tasks and save time with automated workflows and zone OCR.
  • Full-text search and availability on a mobile phone.
  • Easy implementation of name structures and templates.
  • Preview on two screens.
  • Electronic signatures.
  • Adaptation to the company.

PRIZE

3 different plans – Benefit (as of $55), Business (as of $99), Unlimited (as of $199).

9 – FIELD

The box is a simple platform for document creation, collaboration, and management. Make sure your documents are perfectly secured with a drawer on the side.

The cloud-based document management platform is accessible from any device with adequate security and management. Box has been designated by Forrester, IDC, and Gartner, among the top three analyst firms, as the main document management system.

EXACT SPECIFICATIONS

  • Enjoy seamless collaboration with your team, customers, partners, and suppliers.
  • Automating repetitive tasks.
  • With this, you can integrate more than 1500 applications.
  • Provides easy to use and flexible security control.
  • Full data encryption.

PRIZE

4 different plans – Start (from Rs. 410), Business (from Rs. 870), Business Plus (from Rs. 1980), Enterprise (from Rs. 2730).

10 GOOGLE DRIVE

This Google document storage and synchronization service provide easy and secure access to your content. This cloud-based application allows you to store, share, and collaborate files and folders from anywhere.

EXACT SPECIFICATIONS

  • Effective real-time collaboration.
  • Easy integration.
  • Powerful search functions.
  • Using Priority AI, you can predict the file you are looking for and display the most relevant content.

PRIZE

You must contact their sales department to determine the price.

11 HEAD CONTROL

MasterControl is a digital, automated document management system that ensures efficiency, reduces the total cost of compliance, and accelerates time-to-market.

EXACT SPECIFICATIONS

  • Simplifies the approval, distribution, and retrieval of documents.
  • Automatic record-keeping of the revision history.
  • A central place for all your documents.
  • Provides a time-stamped audit trail, reports, and electronic signatures.
  • Allows access to documents regardless of geographical location.

PRIZE

You must contact their sales department to determine the price.

12-DOCUMENTATION

DocuWare, the cloud-based document management, and workflow automation software, is ideal for remote control. It enables you to scan, secure, and manage business documents.

EXACT SPECIFICATIONS

  • Automatically processes all incoming invoices.
  • Automating repetitive tasks.
  • Exchange, edit, and archive contacts, offers, and other sales aids.
  • Secure archiving of documents.
  • Works in any browser.
  • Intelligent indexing with AI-based technology.
  • Creates a full-text record of all content for accurate and customizable searches.
  • Bar code recognition.
  • Automatically saves your edited documents as a new version.
  • Flexible search.

PRIZE

You must contact their sales department to determine the price.

13 – OFFICE ONLY ASKENZIO SYSTEM

Designed for collaboration in Latvia, it offers a full range of productivity applications for document management, customer relationship management, calendar management, mail, project management, and corporate networks.

EXACT SPECIFICATIONS

  • Improvement of safety facilities, including separate rooms
  • Compliance with international safety standards
  • Compatible with MS Office formats
  • More cloud-based connectivity options
  • Easy integration thanks to prefabricated connectors
  • Online editing of shared documents

PRIZE

You must contact their sales department to determine the price.

Vienna Advantage is known for its business solutions and offers a community solution that offers a feature set unmatched in the open-source space.

Read Also: 5 Best Email Hosting for Small Business in 2020 [Updated]

They provide solutions for specific sectors such as textiles and clothing, retail and supply chain, R&D, telecommunications, manufacturing, e-commerce, etc. Warehousing, purchasing, order management, sales and marketing, HR payroll, etc.

It also offers solutions for companies of different sizes – TNCs, governments, medium, and large enterprises.

EXACT SPECIFICATIONS

  • This is a powerful search engine.
  • Automatic version control.
  • Access from anywhere.
  • Workflow management.
  • Digital signature integration.
  • Create unencrypted user forms to capture process-specific data and attach documents to the forms.
  • Indexing and OCR.

PRIZE

You must contact their sales department to determine the price.

PACKAGE

Each of the above software programs offers different functions and is suitable for different industries and company sizes. You need to do extensive research and make comparisons to understand what is best for your business and your budget.

But one thing’s for sure: Whatever document management software you choose for your business, this solution is sure to make your life easier and even help protect the environment. Don’t forget Edie without paper. Go green.

Discover the incredible management software for small businesses.

About the Author: prateek

You May Also Like